Your Essential Salon Equipment Checklist

Table of contents

This article is for educational purposes and does not constitute legal, employment, or tax advice. For specific advice applicable to your business, please contact a professional.

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What do you need to run a salon?

After going through the process of nailing your salon business plan, registering your business, acquiring licenses, determining your financing and finding a location, you&#;re ready to take the next step and build out your space. But where should you start and what are your options?

Having a well-equipped, connected, and easy-to-manage salon is essential to setting up yourself, your staff, and your business for success. And now the world is opening up once more and lockdowns are hopefully a thing of the past, people are ready to get out and visit salons again. At the end of the early- lockdown, there was a 432% spike in bookings reported at Treatwell.

According to the Office for National Statistics, there were 44,880 beauty and hairdressing businesses in the UK in . In a crowded market, how do you lure consumers in? Automated systems to schedule, reschedule, or cancel appointments improve efficiency and allow you to concentrate on other areas that need your energy.

Here is the Square checklist guide for all of the hardware and tools you should consider to get up and running.

Download a PDF of the checklist here

Salon office supplies

Essentials

It can be easy to forget about these basics when you&#;re starting out and focused on fine-tuning your product, but planning ahead will help your operations run smoothly while avoiding surprise expenses.

• WiFi: Before you open your doors, ask yourself if WiFi will be used for staff only or if you want to offer it to customers to connect.
• Computer/tablet: While you can do plenty of business management from your , it&#;s helpful to have a computer or tablet available for larger projects.
• Basics (pens/paper/staplers/clips): Like many of these tools, buying in bulk and budgeting ahead can help save on future costs.
• Cleaning supplies: Items such as trash cans, trash bags, brooms, mops, and disinfectant wipes will help your salon maintain a level of cleanliness to attract customers.
• First aid kit
• Business bank account and necessary documentation

Consider

You might not need a traditional break room, but consider having a space dedicated to your staff. Giving employees an area to unwind with amenities &#; even small ones like comfortable chairs and a stocked fridge &#; is a nice step to attracting and retaining talent.

• Break room: You can get creative here, and employees are likely to appreciate the perk.
• Filing cabinet and safe: You might not require space for tracking physical documents or providing security for specific items at your salon, but both can be helpful tools as you&#;re getting started.

Salon services, washing stations, furniture, and chairs

Essentials

This equipment will make up a large portion of your startup costs. One tip: Most salon equipment and furniture can be bought at wholesale prices with your cosmetology license. It can help save money if you are buying your styling needs in bulk.

• Service stations (salon, shampoo, drying)
• Chairs
• Mirrors
• Shampoo bowls
• Storage space for products and tools
• Scissors/shears
• Combs/brushes
• Chair mats
• Utility trays
• Dryer units
• Straighteners/curlers/clippers
• Vacuums/brooms
• Towels
• Spray bottles
• Trolleys
• Aprons/capes

Consider

• Gloves
• Ring lights
• Power strips
• Laundry equipment

Point-of-sale (POS) system

Essentials

Whether it&#;s a stand for your tablet, a small mobile terminal, or a full register, your point-of-sale system is so much more than a tool for the essential task of processing payments. The best POS nails the basics while streamlining administrative tasks and tracking everything from sales reporting to customer engagement to inventory management. Here&#;s how to get started choosing the one for you.

Consider

Many beauty businesses say they sell retail products, and consumers like to buy retail products from their personal care provider. It&#;s a potential revenue stream for your salon business worth considering as you&#;re getting started.

• Retail product displays: The specifics here will depend on the size of your space, but prioritise highlighting your product and making it as easy as possible for your customers to make purchases the way that works best for them.
• Shopping bags: If you have the budget for it, this can be another opportunity to market your business with a creative shopping bag design.
• QR code printouts: QR codes have become a leader in the way customers order and pay, improving the overall retail experience as well as a business&#;s bottom line.

Salon front desk, display, lighting, and decor

Essentials

A large majority of beauty businesses reported that they have struggled to balance safety precautions with providing a relaxing environment. It&#;s important to consider the look and feel of the spa you plan to create from the start to help avoid additional costs after opening.

• Front desk/reception area: Having a functional and welcoming reception area can be a key step in making a positive impression on customers and helping them feel comfortable.
• Lighting: Your lighting choices can have effects across your business, including setting the right mood and guiding customers to specific areas.
• Signage: Signage inside and outside of your salon can provide guidance to customers while also acting as another branding opportunity.

Consider

Have the budget to amplify your space a bit more? Small things can make a huge difference in retaining customers. Some lovely plants, or quirky art can leave a lasting impression on people and help you stand out in a crowded industry.

• Plants
• Stereo system
• Seating area
• Bathrooms

Marketing materials

Consider

While physical marketing tools aren&#;t essential items for your salon business, you should consider whether they&#;re useful for the business you&#;re starting and if they fit inside your budget. While digital marketing can be highly effective, a new salon can get a boost from these items:

• Business cards
• Stickers, pens, and small giveaways
• Branded merch, including shirts, tote bags, and hats

Whether you're just starting your new salon business, or you need to make some upgrades to your space, choosing all the hair salon equipment, tools, and furniture you need can be overwhelming.

As a business owner, you already have a long to-do list. Let us do some of the heavy lifting for you&#;below, you'll find a ready-made checklist of everything you need to build a beauty salon from the ground up. 

All that's left for you to do is go shopping&#;let's get started.

Jeisys Beauty Technology contains other products and information you need, so please check it out.

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What Do I Need to Consider When Choosing Hair Salon Equipment?

Before we get to the checklist, there are a few important considerations that all salon owners should keep in mind while buying furniture and equipment.

New or Used Equipment?

One of the first questions a salon owner is likely to ask when shopping for furniture and equipment&#;especially the more expensive pieces&#;is whether they have to be purchased new, or if used pieces are OK.

Unfortunately, there's no one-size-fits-all answer&#;it depends on your needs, your budget, and your salon. Here are some factors to consider when making this choice for your business:

• Budget: The first and most important factor to consider is the budget. If you have a limited budget, buying used furniture and equipment may be the best option.
• Condition: The condition of the furniture and equipment is also an important factor to consider. If used items are in good shape and meet your needs, then buying used may be a good option. However, if any items are in poor condition or will need extensive repairs or replacement parts, then it may be more cost-effective to buy new.
• Warranty: New furniture and equipment often come with a warranty, which can provide peace of mind and protection against defects or malfunctions. Used items may not have a warranty.
• Brand reputation: Some brands are known for their durability and longevity, while others may have a reputation for being less reliable. Consider the brand reputation of each specific piece when considering whether to buy new or used.
• Aesthetics: The look and feel of the furniture and equipment are also important considerations. If you're looking to create a specific aesthetic for your salon, buying new may be necessary to achieve the right look.
• Customer experience: Remember above all else to always keep your clients in mind. Consider the experience you want them to have at your salon, and only buy furniture and equipment&#;whether new or used&#;that will help you provide the best experience.

Choosing the Right Price Point for Your Business

For every equipment category there are low, mid-tier, and premium options. It takes a lot to furnish and equip a salon&#;that's why it's important to be strategic about where you cut costs with more value-priced items, versus where you purchase premium quality.

Your salon's aesthetic and clientele is a huge consideration here&#;high-end salons that cater to a luxury clientele may require premium furniture and equipment to maintain their brand image and meet their clients' expectations.

Another important consideration is the quality and durability of products at different pricing tiers. Low-price options may be more affordable in the short-term, but they may not offer the durability, functionality, or aesthetics that mid-tier or premium options can provide. And premium options are often made with high-quality materials and construction, which can extend their lifespan and reduce the need for frequent repairs or replacements.

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List of Essential  Equipment for Your Hair Salon

With those considerations in mind, let's get into the equipment. From salon owners to individual hair stylists, this checklist has everything you need to fully equip a hairdressing business.

Reception Area Essentials

The reception area gives clients their first impression of your business. It's vital for a professional hair salon to have a reception area that sets the tone for the entire visit&#;it should reflect your salon's overall aesthetic while offering a welcoming, relaxing space for clients to get ready for their booked services.

Here's everything you need for your salon's reception area.

• Outdoor signs: These should include signs with your salon's name and branding, plus signs to display your hours of operation.
• Welcome mat. Especially if you live somewhere with seasonal weather, a welcome mat gives clients an area to dry their shoes when they enter, avoiding potentially dangerous slick floors in the salon.
• Lighting: To make your reception area as welcoming as possible, invest in some stylish lighting that helps set the tone for the salon's overall aesthetic.
• Reception desk: This is where clients will check in, book services, and pay&#;so it needs to be organized and professional looking.
• Reception seating and furniture: Guests who are waiting for their appointments should have a comfortable, stylish place to sit.
• Retail product displays: Shelving keeps your retail products organized and on display where customers can see them, making them more likely to make a purchase.
• Magazines and a magazine rack: Many salon guests like to catch up on their favorite magazines while waiting in the reception area and while receiving services.
• POS system or cash register: Clients will make payments at the reception desk, so it needs the right tools to allow them to pay, tip, and get receipts.
• GlossGenius Card Reader: Give your clients more ways to pay with the industry's most stylish, affordable, and easy card reader by GlossGenius.
• and computer: The reception area will field messages from clients with questions or who want to schedule services. Having both a and a computer allows the reception desk to take calls, as well as answer emails, social media queries, and other forms of communication.
• Business cards: Having business cards available at the reception desk is a great way to do some free marketing for your salon. Encourage happy clients to grab a few on their way out the door so they can hand them out to friends and family who might need your services.

Salon Furniture You Need

Past the reception area is the main salon area, which has some unique furniture needs. Here's everything you need to furnish all the stations you need to serve your clients.

• Salon styling chairs: Salon chairs come with a lot of different features&#;and price points. You'll need to choose the chairs that are right for your salon's needs, considering things like hydraulics, quality, and design.
• Stylist cutting stools: Saddle stools are necessary to give stylists a break from being on their feet all day.
• Chair mats: Look for thick, high quality mats that will protect your floors and chairs, but also offer anti-fatigue padding for stylists.
• Mirrors: Clients will need to see the end results of their appointments, so mirrors are a must.
• Tool and appliance holders: Stylists use many heated hair tools that need safe holders to minimize their risk of accidentally burning someone or starting a fire.
• Utility carts and trolleys: Stylists need to be able to move equipment, chemical products, and other supplies around the salon, so wheeled carts and trolleys&#;outfitted with utility trays&#;make that process cleaner and easier.

Shampoo Station Must-Haves

Every hair salon needs a shampoo station, and to keep this area efficient, hygienic, and practical, it has its own list of needs.

• Shampoo bowls or backwash units: Carefully consider which shampoo bowls to use, as this is one area where you need to carefully balance aesthetics with more practical considerations, like how comfortable they'll be for clients.
• Shampoo chairs: Shampoo stations need chairs that can recline clients back far enough to safely and comfortably wash, rinse, and condition their hair.
• Cabinetry and storage: Because of the large-volume products used at the shampoo station, this is a great area to install cabinets for storage, if you have the space.
• Hair traps: To prevent hair from clogging the drains in the shampoo area, each shampoo station should be outfitted with a hair trap for its drain.
• Towels: The shampoo area will need a supply of bleach-safe towels to use after clients have their hair rinsed.

Electric Equipment for Salons

Today's hair salons have unique needs for certain electrical equipment. Use this checklist to make sure your salon has everything it needs.

• Hood dryers: A freestanding hood dryer is necessary both to dry hair and to help hair color and care services process and develop. Look for a hood hair dryer that can be moved around the salon for maximum convenience.
• Ring light: Taking great before-and-after photos for your website or social media is a must. And to get the best photos, you need a professional ring light.
• Washer and dryer: Salons dirty a lot of towels, capes, and aprons during a typical workday. Having a washer and dryer in the salon will help you keep up with laundry without expensive and inconvenient visits to a laundromat.

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Station Tools and Supplies

Each styling station has a long list of hair styling and cutting equipment needs. The checklist below covers all the hair tools each station should have, as well as cleaning and other necessary supplies.

• Shears: Each stylist should have different kinds of shears for hair cutting and blending. These are some of the most basic yet necessary salon tools for each station
• Hair clippers: In addition to shears, each station should have a set of electric clippers or trimmers for different kinds of cuts.
• Blow dryer: A handheld blow dryer serves a different purpose from a hood dryer&#;in addition to drying hair after washing or rinsing, it acts as a styling tool.
• Curling iron or curlers: For clients who want their finished look wavy or curly, you'll need a hot tool that can do the job.
• Flat iron: For clients who want a sleek, straight look, a hair straightener is a must.
• Sectioning clips: When working on a section of a client's hair, hair clips keep other sections safely out of the way.
• Combs and brushes: Stylists need a wide array of combs and brushes, including paddle brushes, round brushes, detangling combs, wide-toothed combs, and more. Often, all the brushes and combs you need can be purchased as part of a kit, but stylists also tend to develop preferences for certain sizes and brands over time.
• Spray bottles: Spray bottles full of water are necessary for dampening clients' hair to make it easier to cut and style. They can also be used for products.
• Capes: Capes help protect clients' clothing during services.
• Aprons: Aprons help protect stylists' clothing during services.
• Latex gloves: Gloves are an important tool for keeping salons clean and hygienic. They can also help stylists protect their skin from stains from hair color or damage from chemical products.
• Hand mirrors: While each station should be furnished with a large mirror, hand mirrors give clients more flexibility to see their finished look from all angles.
• Disinfectant: Tools need to be thoroughly sanitized in between guests, so having a jar of disinfectant solution at each station is a must.
• Duster brush: A duster brush will help remove hair from surfaces so it can be swept up in between clients, keeping each station tidy and clean.
• Trash bins: Having trash bins at each station ensures that any garbage gets properly thrown away, not set down somewhere because a client or stylist is busy.
• Hair products: Each station needs hair care and chemical products for all the services the stylist offers.

Business Management Tools

While the furniture and equipment on the salon floor might seem like the most important, don't forget everything you need to run your salon business! This checklist will make sure all the business aspects of the salon are taken care of.

• Laptop or desktop computer: A computer allows you to do your salon's bookkeeping, manage its website, create staff schedules, and many other administrative tasks.
• Wifi: Your salon will need wifi&#;preferably, a private network for staff and managerial use, and a public network guests can use during their service.
• Office supplies: Even in a digital world, you'll need pens, paper, and other basic office supplies.
• First aid kit: Always have a first aid kit on hand at your salon in case of an accident or emergency.
• Cleaning supplies: Keeping the salon clean and hygienic is absolutely crucial, so have brooms, mops, a vacuum, disinfecting spray, rags, and other cleaning supplies.

Essential Salon Technology Tools

In the digital age, hair salons need easy-to-use technology that handles all their business needs. To drive more bookings and grow your revenue, there's only one technology tool you need: GlossGenius

GlossGenius is built to help beauty and wellness professionals go further, faster, by providing:

• Online booking and client management
• Online payments
• Financial reporting
• Salon reporting and analytics
• Inventory management
• Marketing
• Reviews

It's the only all-in-one platform for salons and other beauty businesses&#;built by beauty and wellness professionals, so we know exactly what you need.

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